ST. JOHN PASTORAL COUNCIL MEETING JUNE 7, 2004 (Agenda I) Msgr. Art Valenzano opened the meeting with a prayer. The May minutes were approved Council members in attendance: John Bryan, Tom Greene, Terry Jones, Mike Oster, Peggy Rager, Joe Rankin, Fran Rock, Mike Rodgers, Pat Scheper, Dawn Walsh, Clolita Williams, Gail Young New council members present: Jeannie Carbo, Denise Diegel, Becky Martin Council members absent: Bob Andrews, Paul Rock, Janet Tenney, Frank Tontala Staff in Attendance: Msgr. Art Valenzano, Fr. Brian Nolan, Fr. Leo Patalinghug, Pat Brink, Agnes Geraghty, Regina McCurdy Guests: Bea Wolf, Gabby Peregoy, Mary Zaepfel, Anne Nevin Parishioner concerns: Bea Wolf mentioned a problem with the driveway. She was also concerned that the people taking the gifts to the altar during the Offertory were not properly dressed. OLD BUSINESS: Strategic Planning – We will hold a strategic planning meeting on Saturday, September 11, 2004 after the 8 AM mass; it will end at approximately 11:30 AM. The focus of the meeting will be to set goals to facilitate the mission of the parish. Msgr. Art will investigate a possible facilitator for the meeting. Long Term Service Award – John Bryan reviewed the requirements for the award. John requested nominations from the parish staff. He hopes to finalize everything by the September meeting. The award will be given at a volunteer mass during one of the regularly scheduled mass times. Renovation of old church- Terry Jones reported that we are in limbo right now. We are working with the Archdiocese to refine some of the requirements. He is working with the finance committee to determine how much we can afford. Terry is also working with St. Peter’s in Libertytown to transfer some of their previously scheduled weddings to our “old church”. Outreach/ Evangelization - Peggy Rager reported that we will be ordering a pager system for the nursery. Fr. Leo Patalinghug reported that there are about 22 families a month who attend the Welcoming session. Religious Education – No report School Report- Pat Brink reported that the school graduated 62 students yesterday. Many students will be attending Delone Catholic, Baltimore Catholic high schools, as well as the local public schools. The school is already starting to prepare for the next school year. They will be participating in the Middle States Self Study and then the year after next; a team will visit the school for evaluation. They are working on the Power School Parent Access program; it is a way for parents to access their kid’s grades. They are also trying to improve the website, so that there will be less “paper” going home to the parents. Msgr. Art recommended that officers of the school board come to the Strategic Planning meeting on September 11th. Development – Pat Scheper reported that with over 540 families participating, our parish gave $69,383 to the Lenten Appeal; that was a 57% participation rate, with an increase of 87 families (35%) over last year. Liturgy - Joe Rankin, in his annual committee report, stated that the Children’s Liturgy moved to the Sunday 9:15 mass. The January Liturgical Minister’s retreat continues to be successful and will be on January 29, 2005 with Bishop Bennett as the keynote speaker. They continue to invite new participants into the liturgical ministries. They are working on a Liturgical Manners/Etiquette brochure. There was much discussion about the possibility of adding more masses to our weekend schedule. Fr. Leo distributed a very informative overview of the various pros and cons which include seating/spacing, parking, priestly responsibilities, increasing the number of liturgical ministers, quality of worship, convenience, new liturgical guidelines, educating parishioners, etc. The Liturgy committee will continue to investigate. Management & Finance -Tom Greene distributed the budget for the school and parish. The 2005 budget will be a 6% increase over last year’s budget. There will be a 5˝% income increase which represents $25,600. The votive candle income is projected to be $12,000. There will be an increase in utilities due to increased fuel costs. The parish budget was approved. The school budget was also approved. The school will have a 3rd party involved in collecting tuition; they want to be more efficient in this area. 99 parents will pay full tuition in July; other parents will have funds drawn directly from their account. Tom also discussed the funding of the parish hall and how much we will have to finance. NEW BUSINESS: NEW COUNCIL MEMBERS: Ralph Arnold, Steve Torbeck, Becky Martin, Jeannie Carbo, Denise Diegel Thank you to Mike Rodgers for soliciting people to run and monitoring the election process. Announcements: Msgr. Art thanked Fran Rock as president for her year of service. He also thanked the council and all its committees. The Parish Picnic is August 21, 2004 at Union Mills Homestead. Meeting adjourned. Submitted by Peggy Rager, Recording Secretary ST. JOHN PASTORAL COUNCIL MEETING JUNE, 7, 2004 (AGENDA II) Council members in attendance: John Bryan, Jeannie Carbo, Denise Diegel, Tom Greene, Terry Jones, Becky Martin, Mike Oster, Peggy Rager, Joe Rankin, Fran Rock, Pat Scheper, Dawn Walsh, Clolita Williams Council members absent: Ralph Arnold, Paul Rock, Janet Tenney, Frank Tontala, Steve Torbeck Fran Rock conducted the election for the slate of officers for the Pastoral Council for 2004-2005. The following officers were elected: President – Tom Greene Vice President – Dawn Walsh Recording Secretary – Peggy Rager Corresponding Secretary – John Bryan Tom Greene said that the executive committee will meet to assign committees for new council members and assign chairpersons as needed. Closing Prayer Meeting adjourned. Submitted by Peggy Rager, Recording Secretary